In addition to our training and induction plan which articulates the recruitment process, this guide articulates the process for actually hiring people from an administration point of view.
THIS FIRST PART IS COMPLETED BY PROPERTY MANAGERS OR DEPARTMENT MANAGERS
- Phone interview & shortlist
- One on one interview
- Reference check
- Recommendation & request to employ
- Corporate support adds employee to HappyHR
- Only after employee has completed HappyHR onboarding, will they be added to Deputy.
Once the first three tasks above has been completed:
- Go zoho docs, HR and Housekeeping, EMPLOYEE CONTRACTS, current employees
- Create a folder with the new employees name
- Save resume, interview notes etc in this folder
- Create a support ticket and assign to corporate support – Hanna
- Subject: Create new employee and employee name
- Location: Where the person will be working
- Priority: High
- Classifications: HR
- Owner: CORPORATE SERVICES
Go back into the ticket and press forward, email support@
Select template HR - NEW CREW MEMBER
Complete the questions shown on screen and send the email
Go to HappyHR and select subcompany
From sucompany menu click on ACTION and then click on INCOGNITO for the relevent business unit
Go to Organisational Chart
Locate a suitable spot for the new person to sit and, click on INVITE NEW EMPLOYEE
Based on the above information from the support ticket add the new employees name, email, start date and acceptance date (normally two days)
After new employee has completed HappyHR, they will be added to Deputy.
- Choose "invite single member"
Fill out all required information such as name, address, location, etc...
Complete process by sending an invite. (If it does not prompt you automatically, you can click "options" beside their name and select "invite".
APPOINTING NEW CREW MEMBERS - THE CONCIERGE TEAM
In addition to our training and induction plan which articulates the recruitment process, this guide articulates the process for actually hiring people from an administration point of view. THIS FIRST PART IS COMPLETED BY PROPERTY MANAGERS OR ...
PAYROLL PROCESS 5: Manually creating or editing a team member in Xero
There are a number of areas that may need to be manually adjusted. In theory, when new staff are hired, and they have been setup in HappyHR, this information should migrate to Xero once they have completed their online induction and onboarding. In ...
ONBOARDING NEW APARTMENTS
It’s important we follow a basic process for bringing new apartments into our network, this should help streamline the process and allow us to turn around a new apartment within 24 hours of getting keys. There are a number of activities that fall to ...
PAYROLL PROCESS 1: EXPORTING TIMESHEETS IN DEPUTY TO XERO
All time management, rostering and scheduling for payroll is completed in Deputy however this information needs to be exported to our payroll system XERO. Corporate Services needs to complete this task on a weekly basis so that the hours worked are ...
PAYROLL PROCESS 3: APPROVING TIMESHEETS IN XERO
Once you have completed the export from deputy to xero, and downloaded the spreadsheet as cover in step 1 and 2, proceed to xero to check each timesheet is correct. Whilst data has been imported, its necessary to ensure things like penalty rates for ...